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AI Assisted Process Mapping

Get the work out of people's heads

A process that only exists in a whiteboard photo is difficult to improve and difficult to keep aligned. Describe the work to KAI, then review and edit a shared map with lead time, value-added time, possible bottlenecks, and waste tags.

Available on Starter and above.

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An expense-claim process mapped with KAI. review the workflow and decision branches beside the KAI conversation. The Value, Waste, and Time tabs provide separate analysis views. Example data shown.

Process knowledge is often trapped in whiteboard sketches and individual memories, making delay and waste difficult to discuss consistently.

Start with the work that is getting stuck

A conversation describing the process steps, responsible departments, value type, processing time and waiting time.

Keep the next step visible

Describe the work to KAI; answer its clarifying questions, then review and edit the generated map and run Value, Waste or Time Analysis.

See what moved and what needs attention

An editable process map with lead time, value-added time, PCE, waste tags and highlighted steps to investigate.

Evidence before answers

Move from a recurring problem to a testable cause.

A cause map organizes possibilities. The team still needs evidence before treating any branch as the explanation.

  1. Describe the problem

    Agree what is happening, where, and when.

  2. Map possibilities

    Gather causes across the 6 Ms with the people doing the work.

  3. Check evidence

    Look for observations that support or challenge a cause.

  4. Try a response

    Assign a countermeasure and review the result.

Which cause can we check at the work?Choose a small investigation, gather evidence, and review what it says.

Create a shared process map with the timing and waste information your team needs for a focused review.

Describe the Work in Conversation

Describe each step to KAI. It asks for details such as the responsible department, value type, processing time, and wait time, then creates a map you can review and edit.

Built-In Lean Metrics

The map calculates total lead time, value-added time, and Process Cycle Efficiency (PCE) as steps are added, giving the team shared numbers for the discussion.

Waste and Value Identification

KAI can tag process steps with the 8 Wastes of Lean (TIMWOODS). Value Analysis calls attention to non-value-adding steps for the team to confirm, remove, or redesign.

AI note

Generated steps and waste classifications are a starting point. Confirm them with process owners before using the map as a standard or improvement decision.

Keep improvement moving

Use AI Assisted Process Mapping to give the next process review a shared starting point, then confirm it with the people doing the work.